Missed Enquiries
Students message 24/7. Manual teams can't respond instantly.
✦ AI Automation + Education ERP
Automate Student Conversations.
Automate Student Conversations.
Grow Admissions.
HelloBotz helps schools, colleges, coaching institutes and EdTech businesses capture leads, automate conversations, manage follow-ups and run complete institute operations — across WhatsApp, Instagram, Facebook and Telegram, from one powerful platform.
- Multi-Channel
- AI Powered
- Built for Education
🤖 AI Lead Qualification
⚡ Automated Follow-up
📈 Admission Pipeline
💬 24/7 Student Support
Trusted by leading institutes & education partners
One Platform. Every Student Conversation.
Connect the channels your students already use — from a single dashboard.
Your Team Shouldn't Answer the Same Question Every Day.
These are the six problems holding back admissions — HelloBotz solves every one.
Slow Follow-ups
Leads lose interest when follow-ups arrive late.
Scattered Conversations
WhatsApp, Instagram, Facebook, Telegram — all over.
Manual Lead Management
Spreadsheets stop working as enquiries scale.
Repeated Questions
Fees, courses, batches, timings — same answers, all day.
No Conversion Visibility
You can't tell which leads are ready for admission.
One Platform. Six Powerful Modules.
Everything from lead capture to retention — organised into six modules that work together.
Lead Generation
Leads capture karnaCapture leads from website, WhatsApp, Instagram, Facebook, Telegram, QR codes, landing pages and more.
AI Engagement
Student conversations automate karnaAI answers course, fees, eligibility, batch timings, hostel, scholarship & more — 24/7.
Admission CRM
Lead → Admission pipelineTrack every lead from new → contacted → qualified → counselling → demo → application → admission.
Marketing Automation
Campaign + follow-upDrip campaigns, new batch announcements, scholarship broadcasts, webinar promotions.
Student Automation
Admission ke baad communicationOnboarding, attendance, exams, results, assignments, fees, certificates, alumni.
Analytics
Leads, counsellors & conversions track karnaLead sources, counsellor performance, response time, conversion funnel, channel-wise ROI.
Every Education Automation You Need
From first enquiry to alumni re-engagement — HelloBotz handles the entire student lifecycle.
Lead Generation Automation
Capture leads from website, WhatsApp, Instagram, Facebook, Telegram, QR codes, landing pages & more.
AI Admission Chatbot
AI bot answers course, fees, eligibility, batches, hostel, scholarship, placement & more — 24/7.
Lead Qualification
Bot asks course, qualification, location, mode, timeline — then marks Hot / Warm / Cold automatically.
Counselling Booking
Student picks a slot; system sends confirmation, counsellor alert, reminder & meeting link.
Demo Class Automation
Lead → course selection → demo date → registration → reminder → attendance → post-demo follow-up.
Admission Follow-up
Day 0 → Day 1 → Day 3 → Day 5 → Day 7 → Day 10 automated follow-ups till conversion.
Application Follow-up
Student starts application, doesn't finish — automated reminder + counsellor alert fires.
Document Collection
Auto-collect Aadhaar, marksheet, photos, TC, migration — with missing-doc reminders.
Fee & Payment Reminder
Fee due, installment, receipt, outstanding & due-date reminders with payment links.
Student Onboarding
Admission confirm → welcome → student ID → course → batch → timetable → portal login.
Attendance Automation
Absent alert to student & parent; repeated absence triggers academic coordinator notification.
Exam Automation
Exam schedule, reminders, admit cards, practical & viva timings — auto pushed to students.
Result Automation
Result published → student notified → view result button / portal redirect.
Assignment / Homework
Assignment created → deadline reminder → pending student nudge → submission confirmation.
Parent Communication
Attendance, homework, exams, PTM, fees, notices, events — one channel for parents.
PTM Automation
PTM announced → parent books slot → confirmation → reminder → feedback collected.
Webinar / Seminar
Ad → landing → registration → reminders → webinar → attendance → follow-up → admission.
Course Recommendation
AI suggests relevant courses based on student's qualification, interest & career goal.
Scholarship Automation
Collect details → eligibility check → eligible leads get scholarship info, others get regular flow.
CRM Automation
Stage-based workflows auto-attached at every pipeline step — no manual chasing.
Counsellor Automation
New/hot lead alerts, missed follow-up alerts, task assignment, lead reassignment.
Missed Lead Recovery
No human reply → AI replies → counsellor alert → follow-up task automatically created.
Inactive Lead Reactivation
30/60 days inactive, new batch, new scholarship → auto re-engagement messages sent.
Campaign Automation
New course, new batch, scholarship, webinar — targeted campaigns with segmentation.
Segmentation
Segment by course, location, qualification, stage, source, batch, language, interest.
Multi-Language Automation
English, Hindi, Gujarati, Hinglish — AI auto-detects and replies in the student's language.
WhatsApp Automation
Enquiry bot, admission bot, campaigns, follow-ups, fee reminders, notifications, support.
Instagram Automation
Comment "Fees?" → auto DM → qualification → lead capture → counsellor assignment.
Facebook Automation
Lead Ads, Messenger, page enquiries & campaign leads all flowing into CRM.
Telegram Automation
Student communities, course/exam updates, study material, batch announcements.
Student Support
Post-admission queries — timetable, fees, attendance, exams, assignments, certificates.
Certificate Automation
Course complete → certificate generated → student notified → download link sent.
Alumni Automation
Alumni updates, events, job opportunities, referrals, re-engagement & feedback.
Feedback Automation
Post demo/counselling/admission/course — automated feedback with star rating.
Referral Automation
Existing students invite friends → unique referral link → tracking → rewards.
Education Marketing Funnel
Ad → chatbot → lead → qualification → CRM → counselling → demo → admission → retention → referral.
From Enquiry to Admission — Automatically
Every step happens in the background while your counsellors focus on high-intent students.
- Student Enquiry
- AI Response
- Lead Captured
- Lead Qualified
- Counsellor Assigned
- Automated Follow-up
- Counselling
- Admission
AI Chatbot
Your AI Admissions Assistant Works 24/7
Let AI handle repetitive student questions while your counsellors focus on serious prospects.
- Instant answers to every student question
- Lead qualification with course & batch interest
- FAQ automation for fees, eligibility, timings
- Instant human handoff to counsellors
- Multi-language: English, Hindi, Gujarati, Hinglish
🆕 Education ERP
Run Your School. End to End.
HelloBotz isn't just automation — we're a complete Education ERP for schools, colleges and institutes. Admissions to alumni, all in one platform.
Student Information
Admissions, profiles, documents & lifecycle.
Learn moreAttendance System
Biometric, RFID & app-based attendance.
Learn moreExams & Results
Gradebook, report cards, board reports.
Learn moreTimetable Manager
Auto-scheduling & room allocation.
Learn moreFee Management
Online fees, receipts, UPI & reminders.
Learn moreTransport & GPS
Routes, live tracking & parent app.
Learn moreLibrary System
Issue, return, fines & catalogue.
Learn moreParent & Staff App
Updates, notices, payslips & leaves.
Learn moreTurn Enquiries Into an Organized Admission Pipeline
Every lead moves through a clear, measurable journey.
0
New Lead
0
Qualified
0
Counselling
0
Demo
0
Admission
Every Conversation. One Inbox.
A single view across every channel your students use.
Know What's Happening With Your Leads
Real-time visibility into every stage of the admission funnel.
12,450
Total Leads
5,280
Qualified Leads
2,180
Counselling
684
Admissions
Built for Every Education Business
From single-branch coaching centres to multi-campus universities.
Schools
Admissions, parent communication & enquiries.
Colleges
Course enquiries, applications & counselling.
Universities
Multi-campus admissions and communication.
Coaching Institutes
Lead capture, demo classes & batches.
EdTech
Automated onboarding, support & engagement.
Training Institutes
Course enquiries, registrations & reminders.
Skill Development
Lead nurturing and course conversion.
Study Abroad
Student qualification & counselling automation.
Why Education Teams Choose HelloBotz
Everything you need to convert enquiries into admissions — and run your institute efficiently.
One Platform
Manage every channel, lead & conversation.
AI-Powered
Automate conversations intelligently.
Education-Focused
Workflows around the student journey.
Education ERP
Complete school management in one place.
Easy to Use
Create automation without coding.
Scalable
From small institutes to large networks.
Data & Insights
Understand where leads come from.
Dedicated Support
Onboarding, training and success.
Built for Teams That Want to Grow
Real feedback from education leaders using HelloBotz.
★★★★★
"HelloBotz helped us automate repetitive student enquiries and gave our admission team more time to focus on serious prospects."
★★★★★
"The ERP and automation together changed how we run our school. Fees, attendance and parent communication — all in one place."
★★★★★
"The AI chatbot answers 80% of our enquiries instantly. Our counsellors now only talk to qualified leads."
★★★★★
"Instagram DMs and WhatsApp leads are now captured automatically. Our admission team finally has a clean pipeline."
Frequently Asked Questions
Everything you need to know about HelloBotz.
What is HelloBotz?
HelloBotz is an AI-powered communication, automation and Education ERP platform that helps institutes manage conversations, leads, admissions and complete institute operations.
Which channels are supported?
WhatsApp, Instagram, Facebook and Telegram — all from one unified inbox.
Do you provide Education ERP?
Yes. Our ERP covers admissions, attendance, exams, fees, transport, library, parent app, staff management and more.
Can I automate student enquiries?
Yes. Create automated workflows for enquiries, FAQs, lead qualification and follow-ups — no coding required.
Can human counsellors take over conversations?
Yes. Automation can hand over to your team anytime.
Is coding required?
No. The platform supports visual workflow creation without coding.
Can I connect my CRM?
Yes. Use APIs, webhooks and available integrations to connect external systems.
Can it be used for multiple branches?
Yes. Enterprise architecture supports multi-branch and multi-team management.